HireWriter Vendor Standard Operating Procedure (SOP)
HireWriter Vendor Standard Operating Procedure (SOP)
Index
- Pulling Topic from Objective Staging Area for HireWriter Project Creation
- Finding Topic from WWW for HireWriter Project Creation
- Creating Project in HireWriter
- Payment of Writer
- Monitoring Project in HireWriter
- Publishing HireWriter Article to the Respective Site
- Notes on Caching for our Website
- Review of HireWriter Employee for Complete Task
Pulling Topic from Objective Staging Area for HireWriter Project Creation
We keep an import from the AHREF site of competitor site topics. These items are imported into our staging area.
Open Spread Sheet Objective URL that house the import data from AHREF.
Since these items are being completed outside the site by a 3rd party vendor, we want to delete them as we create a placeholder for them in HireWriter.
Copy the title and adjust it to state a question.
Paste that topic into the project for HireWriter.
Now Delete the topic on the spreadsheet objective page by hitting the Red button.
You must be careful doing this because no other placeholder exists for this content but to make sure we don't duplicate articles, we want these items removed.
Note: If you press the green button, it will create an objective. If that happens, just let members in the leadership chat know.
Finding Topic from WWW for HireWriter Project Creation
To find a topic, we have a few avenues.
TLDR is a tech site only but offers a newsletter for tech items. This is an excellent way to look for what is trending now to create a topic. You can do this with any niche. You need to find a newsletter or group that supports it.
Answer The Public is a searchable site. Just put in a few keywords and see what shows up
Keyword Chef is a good place to find out what is ranking and what is not
app.keywordchef.com/Login?ReturnUrl=%2Fdiscover
Google Trends can help justify how much search value for a topic
trends.google.com/trends/?geo=US
Reddit and Quora are good groups following sites for insight on topics selected
Creating Project in HireWriter
To get started, log in to HireWriter
Then navigate to the order page
Now start filling in the textbox
First, we have the Project Description which we use a naming format. It should be "SiteId DateTime" so for right now; it would be GC 202212150921, which equates to "SiteId YearMonthDayHourMinute" using leading "0" where needed, such in this case as 09:21 for 9:21 am.
Article Category you want to browse and select what is most appropriate
Article Length should be 1000 to 2000 words
The deadline should be ten days
Language English-American
In this area, we start putting down the topics
You can use "Add Bulk Keywords" to do a mass entry; however, I have found that if you do, you should copy no more than 25 lines into a text document first.
E.G. (Up to 25 Items)
How to build a computer?
What is an IP address?
How to install a hard drive?
When you paste them into the bulk popup window, it will override all existing items. So it is an all-or-nothing feature.
You can also do "Add Another Single Article," line by line.
Article Quantity: We only want one because we are chossing0 the exact topic title
Author Tone: Should always be professional
Keywords: This is your topic/Question
If you have more and doing it one by one, hit the "Add Another Single Article"
This area should always be "Beginner Writers."
This area should always be less than $9 per article. Let the leadership chat know if this is more.
Here you want to add the two following lines we may add to this later
You must rename the article title!
We have a minimum of 1500 words for acceptance.
Once you get to this, you need to hit "Save for Later."
Then in the leadership chat, let everyone know it is ready for review and payment.
Payment of Writer
This will be done by James Fleming for now. We will work something out in the future so you can approve it.
Monitoring Project in HireWriter
You will need to watch for writers to submit their topics. You have three days to review before it Auto-Approve.
You can do one of three actions.
Make sure the "Actual Word Count is above 1500
Fire the Writer: which, if that becomes a question, should be discussed in the leadership account
Accept Article: After you have read the article and it looks and sound like you can understand it
Request Revision: If you find an issue, you can ask them to redo parts of it or reject it completely
If you hit the "Request Revision" set the days drop-down to 10, and you can then put in details of why and press "Request Revision" again
Currently, we are running this project that I set up yesterday. As you can see, all items have nine days from when they were accepted them.
These three items are for managing the writer.
The first, a "stopwatch," is to add more time for them to finish their work, to be used at your discretion.
The second, a "lock" one, is to turn the copyright feature off. This should never be turned off ever.
The third "no sign" is to cancel the article, which the writer has to agree to. This might be used to avoid negative results for them and us by not showing we reject papers completely. This would be preferred than taking a hit on our percentage of approved work.
When an Item is completed, you can download it by clicking the "Download" button. Once downloaded open it and copy the context than move to the publishing section of this SOP.
Direct communication needs to be monitored as well for the writer. This should be checked daily.
Another issue we face now is AI Detection.
writer.com/ai-content-detector/
This tool has a limit of 350 words so you will need to copy paste "Section" of the body/subtopic area to detect.
And paste this into the site text box to be Analyze.
Anything below 25% is acceptable
Publishing HireWriter Article to the Respective Site
Since HireWriter is outside of our site, we have to publish our items by manually taking them out of HireWriter and putting them into our respective sites.
We have seven sites right now.
- Geek Computer (GC)
- GURU Solutions (GS)
- Tesames (TSM)
- My Chef GURU (MCG)
- Markets Watches (MW)
- Thou Curator (TC)
- Outsiders Outlook (OSO)
You must create the content directly on the site that it belongs to.
Member name should be set to the owner of the site. If you don't know, ask; in this case, all sites belong to James Fleming.
Note: Since site content has my name, pride should be taken in what is published.
Title: is the topic title
Download the content to your local PC.
Or
Open the zip file you just downloaded
Then you want the HTML version of the file. Extension HTML or htm
Copy this entire page
And paste it into the editor.
Context is the article that should be formatted correctly using SEO practices.
- H2 tag for all heading
- Don't use H1 as it is for the title only
- spacing looks good
- formatting looks good
If you don't see the editor, press the editor button to bring it up before pasting content into the site.
For each article, you will need to provide images for it. We try for one picture for every 300 words or an article with 1500 words. Below is a list of "Free Image Sites."
Project & Role don't matter for this, so leave them blank
Status: Set as "Editor"
The Objective & Editor Drop-Down area was also left blank
Thumbnail: We use many picture sites, so find an image that best represents the topic title. Try not to duplicate images as you work on different articles.
Short Snipped Teaser: this is for the Meta Description; you will want to summarize the article and put it here. We shot for less than 300 words.
Tag words and Keywords: These are five or more Keywords or Phrases that represent the topic.
Reference: In this field, we want a reference that says it came from HireWriter, so put the word "HireWriter" in this area and what project title it came from inside HireWriter
Is Locked: Should always be unchecked (False)
Is Public: Should always be checked (True)
For category, you will select only one that applies to this topic at the very lowest level listed.
Notes on Caching for our Website
As a general rule, new articles will not appear on the site. The time it takes to show up differs on the production site because caching helps with site speed. It is your responsibility to check these as soon as possible. If you need the system refreshed, put it in the leadership chat. No content should ever be live without review. Since we are bypassing our process for article creation, all the checks and balances come down to you.
Review of HireWriter Employee for Complete Task
After you have completed inserting the document into the site. Based on the SOP, you may review the end user who created it. Always be positive! If their work is less than par, don't leave a review; instead, block them from writing for us again.
Rejecting content should only be a very last resort.
HireWrite keeps a record and a % of rejected work if we drop too low. We will not attract new writers.
Tools of the Trade
What other tools would be helpful for this?