Author: Nancy Museo
Tuesday, December 6, 2022

Your Team Needs a Project Manager, Here's Why



Your team needs a project manager; it's important for your business and your team. You may be wondering why your team needs one; I will let you know in a few. This article is well researched to help you learn why your team needs a project manager. 

There are several reasons why your team needs a project manager; to enhance teamwork, to ensure deadlines and budgets are met, a leader for the team, to liaison between the team and the stakeholders, to save money, and to prepare for potential risks. Keep reading for finer details.

Get to learn more about the types of project management as you read on. 

Your Team Needs a Project Manager, Here's Why

Project managers are the backbone of any team. They ensure that the team works together and helps identify and solve potential problems. If you want your project to succeed, you need a project manager. Here are reasons why your team needs a project manager.

Your Team Needs a Project Manager, Here's Why

1. It would help if you enhanced teamwork.

Project managers ensure that the team members work together efficiently and effectively. They coordinate and organize the members of your team. They may have to take on roles like assigning tasks, keeping everyone on the job and engaged, ensuring tasks are completed on time, and checking in with team members to see if they need help or clarification. Project managers are in charge of coordinating and tracking the progress of team members to meet the project's goal. They are often the ones who direct the project's resources and keep everyone on task. They ensure that the team members work as efficiently as possible and do not overlap tasks with their teammates.

2. You need to ensure deadlines and budgets are met.

Project managers ensure that deadlines are met, that budgets are adhered to, and that everyone is on the same page. They also manage budgets and ensure that the team stays on schedule, considering any surprises that might come their way. They also ensure that all the necessary resources are allocated to each task.

3. Lead the team.

Project managers oversee all aspects of a project - from defining goals and objectives to following up on progress. They provide leadership and direction, which helps the project run as smoothly as possible. They delegate tasks, ensure timelines are met, and keep communication open with everyone involved. They are the backbone of any project.

Your Team Needs a Project Manager, Here's Why

4. Liaison with the team and any stakeholders.

Project managers are the point of contact for all stakeholders, which includes the client and other team members. They are also responsible for regularly updating stakeholders with progress reports and giving them an idea of when they can expect the project to be completed.

5. You need to save money.

Project managers oversee budgets and future-proofing projects on the front lines of cost management. A good project manager will find ways to reduce costs, keep the boss happy, and ensure that the team is happy too. Project managers are tasked with managing client expectations and stakeholders while still keeping costs in check.

6. Prepare for potential risks.

A project manager is a necessary part of any business. They are responsible for keeping your project on track and being able to plan for and handle any potential risks. A project manager can assist with brainstorming new ideas, implementing them correctly, and any associated risks.

what are the types of project management?

Your Team Needs a Project Manager, Here's Why

Many different project management methods ensure that projects are completed on time and with the desired results. They are several, and you should choose one that goes well with your objectives. It would be best if you learned everything you can about them to know which one to choose. Here are the common types of project management; 

1. Prince2 project management

The Prince2 project management method is a structured approach to managing projects. It has been designed to help organizations to deliver successful projects economically and efficiently. Prince2 is a set of principles that can be used by any organization when delivering projects, regardless of size, complexity, or the type of industry.
The principles are universal and do not change with time or technology. The Prince2 provides a process model based on five phases: initiating, planning, executing, monitoring and controlling, and closing.

2. Kanban project management

Kanban project management is a lean and simple yet powerful tool for all projects. It is based on the idea of visualizing work as a flow and limiting work in progress. This method has been created as an alternative to Scrum and other project management methods. Kanban is used in software development, manufacturing, retail, and logistics. It visually represents work in progress and the capacity to be completed at any given time.

3. Six sigma project management

Six sigma project management is a methodology that focuses on reducing waste, increasing customer satisfaction, and enhancing the bottom line. It is used by organizations in various manufacturing, education, and healthcare sectors.
The Six Sigma project management methodology is a set of tools for driving improved business performance by addressing issues in the process and product design, production, service delivery, and customer satisfaction.

Your Team Needs a Project Manager, Here's Why

4. Lean project management

Lean Project management is a project management methodology focused on the rapid and continuous delivery of products to customers. This methodology adopts a customer-centric approach and works with the minimum viable product. And a build-measure-learn feedback loop. The product itself is considered to be a living and breathing entity.

A core principle of lean project management is that the only sustainable competitive advantage long-term is operational excellence and speed of response. Poor project management can be understood as a continuous improvement process where the business operations are measured against key performance indicators, which are then used to help improve those operations.

5. Waterfall project management

In this method, you start with a general product idea and then work on it linearly-this means that you will work on each project step in order, and once it is completed, you move on to the next step. This method is suitable for projects with no changes or surprises because it gives a clear path to follow.

6. Agile project management

With Agile, you divide your project into smaller tasks and do them at different times as they come up instead of waiting for all charges to be completed before moving on to the next one-this can be good if there are changes or surprises. If something comes up that is more important than the task you are currently on, you do not have to put off the current one to work on it.

7. Scrum project management

Scrum is an agile project management method focusing on developing a product iteratively and incrementally. With Scrum projects, the development team focuses on delivering "satisfactory features" as soon as possible. They do this by setting a clear goal for the project and breaking it down into smaller, manageable tasks to be accomplished in short increments of time (called sprints).

What is the process of project Management?

Your Team Needs a Project Manager, Here's Why

Project managing is a challenging task. A lot can go wrong, from planning to execution. However, dividing the task into manageable stages makes it easier to handle. Here is the process a project manager can take:

1. Project Initiation

The project initiation phase is the first stage of transforming an idea into a reality. You will need to identify a business need, problem, or opportunity and look for ways to fix the gaps. Have a clear objective for your business, see whether the project is feasible, and look for the deliverables of the project. Below are the steps for project initiation:

  • Feasibility study
    You should identify the main problem your project intends to solve and whether the project can provide a viable solution.
  • Scope
    Ensure that you identify the project's size by defining the project's depth. 
  • Identify the project deliverables
    Know what product or service you plan to deliver.
  • Identify the project stakeholders
    Research the project's impact and what they need.
  • Come up with a business case.
    It would help if you weighed the cost of coming up with the project via the benefits you will receive from the project. In every business, profit matters; thus, the profit should be more than the project costs. 
  • Develop a statement of the project
    Record all your project objectives and scope identified and drafted an agreement between the project owner and those working on the project.

2. Planning

After getting approval to continue with the project, you will start the planning phase. In this stage, you will have to break the big project into smaller tasks and develop several teams to assign the smaller jobs. Here are the steps you should take when planning your project:

Have a project plan

Put a timeline for your project. All the steps that the small tasks should take.

Risks

Consider all the potential dangers and have mitigating factors in place.

Create a workflow diagram

Have a draft of what you expect your project to look like.

Put your resources in place.

Ensure all the tools to facilitate the project are in place.

Budget Estimation It would help if you had a financial plan and a rough estimate of what the entire project could cost.

3. Execution

After putting all your plans in order, it's time to execute your project. Execution turns your idea into reality. Below are the steps you should take when implementing your project:

  • Assign tasks to the various teams and issue proper instructions to each team
  • Update the stakeholders on the progress of the project
  • Supervise the teams and ensure that they are meeting all deadlines and having quality work
  • Manage the finances. 

4. Closure

After execution, you will have to give a full report of how you conducted the project and expenditures and identify what worked or did not work for the project. Here are tips on handling a project closure:

  • Analyze the general performance of the project
  • Analyze the team's performance
  • Inspect if all the team has completed the project with no loose ends. You can use the documented graph to count-check
  • Do a final project analysis using the lessons you have learned to improve your skills in the next project.
  • Account for all the used and unused resources and advise on how to use the new resources.

Conclusion

Project management boils down to three key things: planning, organizing, and controlling. A project manager does this by planning what needs to be done. Then they organize it so that it can be completed efficiently. And finally, they control it by staying aware of how things have progressed so far and adapting as necessary. You can reach out to Guru Solutions for efficient Staffing PM services. 

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Joined: 9/22/2022

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